Bookkeeper/Administrative Assistant

JOB DESCRIPTION: Bookkeeper/Administrative Assistant

Position Summary: The Bookkeeper/Administrative Assistant manages all day-to-day finances of the Chestnut Hill Business Association, Chestnut Hill Business Improvement District, Chestnut Hill Community Development Corporation, Chestnut Hill Garden District Fund, and Chestnut Hill Parking Foundation including billing, deposits, payments, bookkeeping, and payroll. In addition, the Executive Assistant performs administrative functions and office management duties.

Hours/Classification: Full-time, Salary, typically 40 hours per week

Reports to: Executive Director, Chestnut Hill Business District

Staff Management Responsibilities: None

Job Duties:

• Manage all billing of membership dues, fees, Business Improvement District assessments, sponsorships, and other accounts payable.
• Manage payment of bills and fees to vendors.  Enforce the corporation’s late payment policies through monthly reviews of accounts and collections follow-up with goal of maintaining a 96% collection rate or better.
• Manage office payroll including new employee setup and changes and bi-monthly payroll processing.
• Maintain and reconcile all bank, investment, and credit accounts; manage/predict cash flow. Work with the Executive Director and Executive Committee of the Board of Directors to monitor allocation of funds in appropriate accounts.
• Maintain the corporations’ insurance policies. Conduct an annual review on policies and seek consolidation of policies when possible.
• Compile monthly financial reports and present to the Executive Director and Board of Directors
• Ensure compliance with all state regulations for 501(c)3 and 501(c)6 organizations; maintain sales tax exemption status and paperwork.
• Work with the corporations’ accountant to ensure correct and timely filing of corporate tax returns and other required documents.
• In collaboration with the Executive Director, develop and enforce policies to ensure proper use of financial instruments and security of the corporation’s financial information.
• Maintain hard copy and electronic filing systems for financial reports and documents.
• Respond to inquiries from customers by phone, email, and in person.
• Other duties as assigned.
• Ad hoc analysis and reporting as needed.
• Ensure compliance with SEP IRA requirements.

 Skills/Experience:

• Previous experience in bookkeeping or accounting is required
• Completion of college coursework/degree in accounting is preferred.
• Proficiency in the use of QuickBooks software is required.
• Proficiency in the use of Microsoft Word, Microsoft Excel, and email is required
• Ability to provide customer service
• Experience working with small businesses or non-profits is a plus
• Experience in office management duties is helpful.
• Experience in financial analysis

Qualities:

• Highly-organized
• Astute and analytical
• Friendly and personable
• Shows discretion in handling of sensitive information
• Maintain strict confidentiality and integrity with data
• Something about ability to manage sensitive and confidential data

• Please contact: office@chestnuthillpa.net
• Call: 215-247-6696

Art Handler and Client Relations

DESCRIPTION

Gravers Lane Gallery (GLG) is a Fine Art gallery located in Chestnut Hill committed to supporting and increasing the visibility of Contemporary Craft, and recognizing its crucial role in shaping the broader landscape of Contemporary Art. We showcase exceptional works across multiple disciplines –Ceramics, Fiber & Textiles, Glass, Wood, Jewelry & Metals, and Painting– presenting clients with compelling collections of Wallworks, Objects, Furniture, and Personal Adornment. GLG represents both established and emerging artists, ensuring a dynamic representation of the ever evolving fi eld. These artists are deeply and intentionally engaged with materials and processes, creating works that are personal, intellectual, and emotionally resonant.
Gravers Lane Gallery is seeking a passionate and experienced Art Handler and Client Relations Associate to join our team. This is a dynamic and crucial role in a small team, responsible for a diverse set of tasks including interacting with clients and artists, maintaining gallery inventory, and preparing artwork for exhibition, shipping, and storage. The ideal candidate will have experience working with artwork and clients in a gallery or museum setting, demonstrate exemplary care and thoughtfulness in handling fragile work, be outgoing and conscientious in dealing with the public, and be interested and invested in the world of Contemporary Craft.
RESPONSIBILITIES
● Assist in gallery and exhibition preparation and dismantling
● Inventory Management: tracking and recording all incoming and outgoing artwork
● Shipping artwork
● Organizing and maintaining storage spaces and preparing condition reports
● Gallery display and merchandising
● Assist in general gallery cleaning and upkeep
Secondary
● Photography and cataloguing
● Installing work in client home
● Depending on experience
○ Input on artist and artwork selection and curation
○ Client advising
REQUIRED SKILLS
● Knowledge and/or experience with Fine Art, Contemporary Craft, or Art Jewelry
● Experience in a gallery, museum and/or luxury retail setting
● Experience in handling art works, knowledge of fi xings/hanging systems, art transport, packing and storage
● Ability to work as part of a team and as an individual; good communication skills – verbal and written
● Professionalism in client relations
● Basic knowledge of art transport, packing and storage options
● Basic carpentry skills and use of hand tools for exhibition displays and gallery maintenance (painting, spackling, hanging, installing shelves and supports)
● Aesthetic eye for displays, experience and creativity for artwork display
● Attention to detail and neatness in work
● Profi ciency in Google Suite, Square POS
Preferred Skills
● Familiarity with FedEx shipment systems
● Good sense of logistical organization and timing
● Drivers license and access to personal vehicle
SCHEDULE
● 3 days a week 9 – 5pm – potential to become full time
● Some weekend and evening hours as required, especially during special events and holiday season
COMPENSATION AND BENEFITS
● $18-20 / hour depending on experience – potential for full-time after probationary period
● 7 days fl exible paid time off
● 401k plan with employer match

• Please contact: rkuck@goldenberggroup.com

PreSchool Teacher

Now Hiring: Yoga Floor Pilates Teacher with Jennifer's Leaf

Now Hiring: Yoga Floor Pilates Teacher with Jennifer’s Leaf
Empower, Align, Inspire

We’re looking for a passionate, knowledgeable Yoga Floor Pilates teacher to join Jennifer’s Leaf. This class blends the mindful breathwork and fluid movement of yoga with the core-strengthening, alignment-focused principles of Pilates, making it a favorite for students seeking balance, stability, and strength.

What We’re Looking For:
Certified in Yoga and/or Mat Pilates (or a strong background in both)
Confident in cueing safe, effective movement for all levels
Reliable, professional, and committed to creating a welcoming space
Able to blend breath, flow, and core work into a cohesive class
Comfortable teaching with props (blocks, straps, rings)

What You’ll Bring:
A creative and inspired spirit
A calm, grounded presence
A genuine love for movement that supports both body and mind

Class Format:
Low-impact, mat-based. Think: mindful flows, core activations, deep stretches, and functional strength.

Interested? Come visit the studio, take a few classes, and see if it feels like the right fit.
If you have any questions, please email us at jennifersleaf@gmail.com.
We can’t wait to meet you!